Engineering Business Center-South (EBC-S)

Taking Care of Business

EBC-S proudly services the following units in the College of Engineering:

Chemical and Environmental Engineering
Civil and Architectural Engineering and Mechanics
Materials Science Engineering
School of Electrical, Computing and Software Engineering
School of Mining Engineering and Mineral Resources

EBC-S aims to provide excellent customer service to our faculty, staff and students. We provide services for Administration, Operations, Grants and Contract post award management and Employee Services.

Engineering Research Administration Services

Quick Links

The PCard program will be retiring by September 2026 as the university transitions to the new University Card program. Please reconcile any remaining charges on your PCard in UAccess Financials before you transition to your new University Card. University Card resources will continue to be provided and updated as this transition concludes.
- By September, the university will complete its transition to the new University Cards.
- The Travel policy section and the purchasing methods table have been revised to reflect new guidance.
- Trainings and resources and FAQ’s are available, including office hours, for employees.
- Contact EBC-S Operations with questions regarding the University Card transition.
To request a reimbursement, submit receipt(s), or request a purchase order: EBC-S Smartsheet Submission Form
Fiscal Officers by Department
Department Resources & Forms
For general inquiries, email ENGR-EBC-SInfo@arizona.edu.

Services

Operations Support

University Card Applications & Reconciliation
Purchasing Orders & Disbursement Vouchers (DV)
Travel Authorizations, Advances, Reimbursements
Expense Reimbursements
Cash Receipts (Cash/Checks)
Student Awards & Stipends
Shipping and Deliveries
Inventory Tracking & Transfers

Post Award, Grants & Contract Support

Monitor Sponsored, Discretionary & Faculty Startup Expenditures
Monthly System Generated Financial Reporting
Quarterly PI Meeting to Review Financial Summaries
Review & Approve Financial Transactions
Subaward Management
Winter & Summer Supplemental Compensation Plans

EBC-S Contacts

Finance/Administrative Team

Kandie Stanton
Director, Finance & Administration
520.621.2415 | Mines 141B
kandies@arizona.edu

Andre Nguyen
Business Administrator
520.621.0196 | Mines 141C
andren@arizona.edu

Kay Wells
Business Administrator
520.621.6739 | Mines 141C
kaywells@arizona.edu

Operations Team

Rose Evans
Business Manager
520.626.1278 | Mines 133
revans@arizona.edu

Margie Champie
Administrative Assistant II
520.626.2991 | Mines 141
mechampie@arizona.edu

Elyana Garcia
Administrative Assistant II
520.626.2991 | Mines 141
elyanag@arizona.edu

Jose Montante
Administrative Assistant III
520.621.2435 | Mines 133
montantj@arizona.edu

Grants & Contracts Team

Valerie Koellisch
Grant & Contract Manager II
520.626.6069 | Mines 141A
vkoellisch@arizona.edu

McKay Boyack
Grant & Contract Administrator I
520.621.0950 | Mines 141A
mboyack@arizona.edu

Rebecca Collins
Administrator, Research Funding
520.621.3862 | Mines 141A
racollins@arizona.edu

Alicia Foley
Grant & Contract Administrator I
520.621.1010 | Mines 141A
afoley@arizona.edu

Sierra Phillips
Grant & Contract Administrator I
520.621.0948 | Mines 141A
sierraphillips@arizona.edu

Alison Schlehuber
Grant & Contract Administrator II
520.626.6024 | Mines 141A
aschlehuber@arizona.edu

Department Resources & Forms

Grants & Contracts Services

The Grants & Contracts team provides the following post award and faculty services.

Review and Monitor Sponsored, Discretionary and Faculty Startup Expenditures
Financial Reports

Monthly system-generated financial reports
Quarterly financial reports and account summaries
Quarterly PI meetings to review accounts

Review & Approve Financial Transactions
Subaward Management

Request invoices and submit payments for outgoing subawards
Submit invoice and process payments for incoming subawards
Track amendments/budgets/compliance/deliverables
Closeout subawards as needed

Winter & Summer Supplemental Compensation Plans
Financial Reporting for Sponsors

Click here for a list of fiscal officers by department. For general assistance with post award services or faculty accounts, please email ENGR-EBC-SGrants@arizona.edu

University Card Forms and Resources

The PCard program will be retiring by September 2026 as the university transitions to the new University Card program. A phased rollout of cards will continue through the end of August. Please reconcile any remaining charges on your current PCard in UAccess Financials before you transition to your new University Card. University Card resources will continue to be provided and updated as this transition concludes.
- By September, the university will complete its transition to the new University Cards.
- The Travel policy section and the purchasing methods table have been revised to reflect new guidance.
- Trainings and resources and FAQ’s are available, including office hours, for employees.
- Contact EBC-S Operations with questions regarding the University Card transition.
A University Card is used for traditional small dollar purchases not to exceed $10,000 wherever Visa is accepted.

Student Clubs Only:

Student clubs must obtain account supervisor’s approval before making the transaction.
Attach approver’s communication with itemized invoices/receipts to the completed Engineering Business Center-South form within three days of purchase.

For more information on University Card processes:

Itemized Receipt or Invoice

Documentation Requirements & Reconciliation

Purchase Orders & AZ BuyWays

UA Employees & Student Workers

If a purchase order is required or preferred, a requisition through UAccess Financials AZ BuyWays is an option for easy ordering and discounts.

From the Financials homepage, click Orders on the left, then click Shop Catalogs and a list of vendors will appear. Once you’re ready to check out, fill out the requisition with your account number. If you need assistance, please contact ENGR-EBC-SOperations@arizona.edu.
For purchases over $10,000, submit a purchase order request to EBC-S by filling out the Engineering Business Center-South form and include all required documentation.
Purchases exceeding $25,000 require a competitive solicitation per Purchasing Policy 4.4 Request for Bids (RFB/Proposals (RFP). Contact your fiscal officer prior to initiating this purchase.
Download the Purchasing Thresholds and Sales/Use Tax (PDF) for more information and determining the proper purchasing method.

Student Clubs Only:

Students that are not UA employees do not have access to AZ BuyWays.
A representative of the student club must submit a purchase order request by filling out the Engineering Business Center-South form and include all required documentation:

Detailed order listing as much information as possible
Account supervisor’s communication approving the purchase.

Purchasing From the Campus Store & UA Vendors

When purchasing items at the Campus Store, please use the Service Billing form located at this site.

Select "Service Billing Form".
Sign in using your UA email address.
Enter your name on the first line, your fiscal officer’s name for department funding or grant funding, then click "Send".
On the next page enter all information at specified areas.
Click submit at the bottom of the page. If the submit button doesn’t show, then there is missing information.

When purchasing at University Vendors, such as the Student Union, an Internal Billing is the preferred method of payment. You must know your account number at the point of purchase; if you don’t know your account number, you may purchase with a personal credit card and request reimbursement. In either case, you will need to provide a business purpose and the required documentation by submitting a completed Engineering Business Center-South form within three days of purchase.

A University Card is to be used only for purchases from external (non-University) Vendors per Policy 9.01 Determining Purchasing Method

Reimbursement Requests

Employees who made a university purchase with their personal funds and are seeking reimbursement should use the Travel & Expense system to make their reimbursement requests. Employees can set up delegates to assist them with this process.

If the reimbursement is related to University Business Travel, be sure to follow the guidelines for the Travel Expense Report.
If the reimbursement is not related to Travel, use the Non-Travel Expense Report.

If you have assigned a delegate in the business office to assist you with this process, after completing the transaction, attach all required documents (itemized invoices/receipts and any necessary supporting documentation, such as agenda, flyer, conference details) to the Engineering Business Center-South form. To ensure timely processing, attach a complete, signed Employee Reimbursement Request.

The Travel policy section and the purchasing methods table have been revised to reflect new guidance.

*****Trainings and resources and FAQ's are available, including office hours, for employees.
Contact EBC-S Operations with questions regarding this transition.

For more information on expense reimbursements:
Itemized Receipt or Invoice
Payment Reason Guidelines
DV Notes & Attachment Guidelines

Rental Car Agreements

Rent vehicles at low rate: UA is contracted with Avis and Enterprise and the rental includes a damage waiver when you use the UA rate agreement code. A damage waiver is NOT ALLOWED when renting vehicles domestically when it is an added option.
For international travel, damage waivers are allowed and are encouraged.

For more information on vehicle rentals and transportation policies:
Transportation Policy 14.15

Travel - Domestic & International

PRE TRAVEL

Important: A travel authorization must be obtained before departure for all official University travel, regardless of the funding source. Travelers that depart without an approved Travel Request are in violation of University policy.

Domestic Travel: Submit the completed form at least two weeks before your departure.

International Travel: Submit the completed form 30 days before departure and complete the University International Travel registration. A UA Travel Registry submission is required for all international travel.

The SAP Concur tool is to be used for submitting a Travel Authorization when traveling domestically and internationally.

The SAP Concur tool can also be used for booking travel.
See EBC-S Summarized Concur Instructions (PDF) for using the SAP Concur tool.

If you are taking personal time during travel, contact the EBC-S Business Center prior to booking.

“Failure to obtain prior approval may result in the department's discretion to deny reimbursement if the traveler is non-compliant with institutional policy”. 14.10 Travel Authorization
“The authorization for travel status is required prior to departure for official University travel activities regardless of funding source.” 14.10 Travel Authorization

POST TRAVEL

Employees seeking travel expenses and reimbursements submit their own receipts and provide business purposes and documentation directly into the expanded Travel and Expense system. Employees can set up delegates in the business office to assist them with this process.
If you have assigned a delegate in the business office to assist you with this process, and you are submitting a travel reimbursement, complete the Engineering Business Center-South form within 60 days of return.

If a travel advance was issued, it must be settled within 10 business days after the completion of the trip per policy 14.11 Travel Funding.
If you have assigned a delegate in the business office to assist you with this process, attach all itemized invoices/receipts along with any necessary supporting documentation, such as agenda, flyer, conference details, or travel authorization (if applicable) to the Engineering Business Center-South form.
The Travel policy section has been revised to reflect new guidance.
Trainings and resources and FAQ's are available, including office hours, for employees.
Contact EBC-S Operations with questions regarding this transition.

For more information on domestic and international travel:
Business Travel Start to Finish
Travel Policy 14.00

Travel - Flying on Federal Funds

When federally sponsored funds will be utilized for travel, refer to the Fly America Act section in the UA Financial Services Manual 14.15. The Fly America Act requires travelers to use U.S. flag carriers regardless of costs or convenience.

Do's & Don'ts

All receipts need to be itemized, show the amount of the purchase, the date of the purchase, the name of the vendor, and the business purpose of the purchase.
Order Confirmations/Acknowledgements are not considered final invoices.
For Business Meetings - provide agenda or flyer, itemized receipts, a list of attendees and their affiliation with UA.
Do not purchase alcoholic beverages.
Gratuity must be 20% or less.
For Conference Registrations - provide a screenshot of conference details, i.e., name, location and date with registration confirmation.
A detailed business purpose is required with all purchases that explains how the purchase benefits the University of Arizona.
Sharing individual PCard with others is not allowed per UA Policy 9.10.
Best business practice is to ship items to a valid university address; if orders are shipped to a non-university address or your home address, a memo of explanation must be provided per UA policy 9.10.
The purchase of foreign services/software is not allowed on a PCard per UA Policy 9.00 and FSM Purchasing Methods. Contact the EBC-S business center prior to ordering to determine the correct ordering method.
The purchase of hazardous and biohazardous material is not allowed on a PCard per UA Policy 9.00 and FSM Purchasing Methods. Contact the EBC-S business prior to ordering to determine the correct ordering method.
No personal expenses are allowed on PCards per UA Compliance FAQs.

Helpful Links

Engineering Business Center-South Locations

Finance & Administration

ENGR-EBC-SInfo@arizona.edu
Mines & Metallurgy Bldg
1235 E James E Rogers Way, Mines 141

Operations

ENGR-EBC-SOperations@arizona.edu
Mines & Metallurgy Bldg
1235 E James E Rogers Way, Mines 141

Grants & Contracts

ENGR-EBC-SGrants@arizona.edu
Mines & Metallurgy Bldg
1235 E James E Rogers Way, Mines 141A

Engineering Human Resources Support Team (EBC-S)

Melissa "Mel" VanBroklin, Senior Human Resources Partner

Dawn Bishop, Human Resources Generalist I

Richard Chavez, Human Resources Generalist III

Lisa Chorlton, Human Resources Generalist I

Chris Eisenfeld, Human Resources Generalist II

Diana Guerrero, Human Resources Generalist I

Claudia Hightower, Human Resources Generalist I

Kassidy Johnson, Human Resources Generalist I

Renee Meyerhofer, Human Resources Generalist I

Julie Wilson, Human Resources Generalist I

Engineering Business Center-South (EBC-S)

Taking Care of Business

Quick Links

Services

Operations Support

Post Award, Grants & Contract Support

EBC-S Contacts

Finance/Administrative Team

Operations Team

Grants & Contracts Team

Department Resources & Forms

Student Clubs Only:

UA Employees & Student Workers

Student Clubs Only:

PRE TRAVEL

Engineering Business Center-South Locations

Finance & Administration

Operations

Grants & Contracts

Engineering Human Resources Support Team (EBC-S)

Human Resources Support & Services